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Product tour

Every screen, the way your team will use it.

Switch between the three people who open VisaPilot every day. Each one sees a different system — that is the point.

Click the sidebar inside the screen, or use ← →

Counsellor view. Sees only the students assigned to them — full file and history, no branch totals, no commission.
app.visapilot.com/leads

Leads inbox

24 UNWORKED
Search leads…
SLA 2H
New today
11
All auto-assigned
Within SLA
92%
▲ 8pts this month
Awaiting first call
6
2 due in 1h
Avg. response
48m
Target under 2h
Unworked leads
SORTED BY SLA
StudentSourceInterestAssignedFirst call dueAction
ASAnanya SharmaChennai · +91 ••••• 4127InstagramUK · MSc Data ScienceMNMeera N.in 22 minCall
RGRohan GuptaKochi · +91 ••••• 8802ReferralCanada · MEngARAditya R.in 1h 10mCall
FSFatima SheikhHyderabad · +91 ••••• 3390Google AdsAustralia · MBASQSana Q.in 3hCall
NMNikhil MenonBengaluru · +91 ••••• 7715Fair · KochiGermany · MSc RoboticsMNMeera N.in 4hCall
STSara ThomasThrissur · +91 ••••• 2264Walk-inIreland · MSc NursingJMJoel M.Booked 16:00View
YPYash PatelSurat · +91 ••••• 9051InstagramUK · MSc FinanceSQSana Q.Booked 17:30View
AS

Ananya Sharma

STU-2026-0412 · UK · SEP 2026 INTAKE
Stage 4 · Applications Meera Nair
University shortlist
LOCKED 22 AUG
UniversityCourseDeadlineStatus
University of Leeds
Leeds, UK		MSc Data Science11 SepOffer
Sheffield Hallam
Sheffield, UK		MSc Big Data28 SepIn review
Monash University
Melbourne, AU		Master of Data Science14 OctDraft
File timeline
31 EVENTS
Conditional offer received — University of Leeds06 Sep 11:24 · auto-imported · student notified
Application submitted — Sheffield Hallam28 Aug 15:02 · by Meera Nair · ref SHU-11907
Transcripts accepted14 Aug 09:41 · by Meera Nair
Counselling call — 14 min11 Aug 11:03 · budget £22k, Sep 26 intake, shortlist built
Lead created from Instagram form09 Aug 09:14 · assigned to Meera Nair in 1s
Profile
AUTOFILLED
PassportM••••9214 · exp 04/2031
Highest qualificationBTech CSE · 8.4 CGPA
English testIELTS — not yet received
Budget£22,000 / year
Open tasks
3
Chase IELTS scoreLeeds R2 · due today
Review bank statementUploaded 2 Sep
Answer: Leeds scholarship?Escalated by assistant

Document review

7 IN QUEUE 2 flagged Auto-parse on
bank-statement-aug.pdf
ANANYA SHARMA3 PAGES
STATE BANK · SAVINGS ACCOUNT
STATEMENT 01 JUN 2026 – 31 AUG 2026
A/C ••••3391
BR: CHENNAI ADYAR
Closing balance ₹ 24,80,000
Extracted fields
6 found
Account holderAnanya SharmaMatch
Closing balance₹ 24,80,000Above min
Period covered3 monthsSufficient
Statement date02 Sep 202628d validity
Accept & autofill Reject
Queue
6 MORE
sop-final-v2.docxSara Thomas · flaggedReview
degree-certificate.pdfKarthik Iyer · parsedReady
ielts-trf.jpgYash Patel · unreadable scanRe-upload

Applications

86 LIVE · MY CASELOAD
Status: all · Intake: Sep 2026
Draft
14
Not yet submitted
Submitted
31
Awaiting acknowledgement
In review
27
Avg. 18 days so far
Decisions
14
11 offers
All applications
SORTED BY DEADLINE
StudentUniversityCoursePortal refDeadlineProgressStatus
ASAnanya SharmaUniversity of LeedsMSc Data ScienceUKL-4021811 SepOffer
YPYash PatelUniversity of LeedsMSc FinanceUKL-4031111 SepDocs missing
KIKarthik IyerSheffield HallamMSc Big DataSHU-1190728 SepIn review
DRDevika RaoRMIT MelbourneMaster of ITRMT-8820402 OctCAS awaited
MBMeghna BoseUniv. of TorontoMSc Computer ScienceUOT-7215514 OctSubmitted
NMNikhil MenonTU MunichMSc RoboticsTUM-3094731 OctDraft

Deadlines

NEXT 14 DAYS 3 urgent Reminders on
Today · 08 Sep
3
IELTS score · Yash PatelLeeds R2 · 3rd reminder sent
SOP re-upload · Sara ThomasRejected 04 Sep
Reply to escalationAnanya Sharma · scholarship query
This week
5
CAS request · Devika RaoRMIT · 10 Sep
Deposit · Aisha KhanTU Munich · 12 Sep
Offer reply · Ananya SharmaLeeds · 20 Sep
Callback · Nikhil MenonShortlist review · 11 Sep
University rounds
TRACKED
Sheffield Hallam · R2 closes28 Sep · 4 students affected
Toronto · R2 closes14 Oct · 2 students affected
Monash · final round14 Oct · 1 student affected
Reminder schedule
AUTOMATIC
RuleSent toTimingChannelFired this week
Document still missingStudent + counsellorT−7, T−3, T−1Portal + email41
Application deadlineCounsellorT−14, T−5In-app18
Offer reply windowStudentT−10, T−2Portal + WhatsApp9
Deposit dueStudent + counsellorT−5, T−1Portal + email6

Team performance

3 BRANCHES · MAR – SEP 2026
All branches · Sep 2026 intake
RD
Enrolments
88
▲ 19 vs last intake
Enquiry → enrolled
7.1%
Best branch 9.4%
Files per counsellor
62
Range 53 – 74
Avg. days to offer
34
▲ 6 days faster
By counsellor
ENQUIRY → ENROLLED
CounsellorBranchFilesOffersEnrolledConversion
SQSana QureshiChennai5931229.4%
MNMeera NairChennai7434218.2%
ARAditya RaoKochi6627186.8%
JMJoel MathewKochi6021156.1%
RDRhea DsouzaBengaluru5316124.5%
Where files sit
312 ACTIVE
Enquiry 42 Counselling 58 Documents 71 Applications 86 Offer & visa 39 Enrolled 16
Needs attention
4
Bengaluru conversion down 2.1ptsDrop concentrated at document stage
14 leads breached the 2h SLAAll on Saturday intake
Meera Nair at 74 files12 above the branch average

Commission

SEP 2026 INTAKE ₹18.6L outstanding Export
Raised this intake
₹41.2L
Across 88 enrolments
Settled
₹22.6L
▲ 55% of raised
Overdue > 60 days
₹4.1L
3 universities
Invoices
12 OPEN
InvoiceUniversityStudentsAmountRaisedDueStatus
INV-2431Trinity College Dublin4₹3,84,00001 Sep30 NovSent
INV-2428University of Leeds9₹8,10,00028 Aug27 NovSent
INV-2416RMIT Melbourne6₹5,52,00011 Aug10 NovSettled
INV-2402Purdue University3₹2,94,00022 Jul20 SepOverdue 61d
INV-2397TU Munich5₹4,25,00014 Jul12 OctChasing
INV-2388University of Toronto7₹6,58,00002 Jul30 SepSettled
Pipeline value by stage
NOT YET RAISED
At offerAt offer — ₹22.6L across 129 students₹22.6L
Visa filedVisa filed — ₹12.2L₹12.2L
Deposit paidDeposit paid — ₹8.9L₹8.9L

Lead sources

1,240 ENQUIRIES · 6 MONTHS
All branches
Conversion by source
ENQUIRY → ENROLLED
ReferralsReferrals — 14.2%14.2%
Education fairsEducation fairs — 9.5%9.5%
Google AdsGoogle Ads — 6.9%6.9%
InstagramInstagram — 4.6%4.6%
Walk-inWalk-in — 3.2%3.2%

Instagram brings the second-highest volume and the lowest conversion. Referrals are a fifth of the volume and a third of the enrolments.

Spend against return
LAST 6 MONTHS
SourceLeadsEnrolledSpendCost / enrolCommission
Referrals21430₹33,600₹1,120₹14.0L
Education fairs16816₹1,18,400₹7,400₹7.5L
Google Ads40228₹3,61,200₹12,900₹13.1L
Instagram35811₹2,67,300₹24,300₹5.1L
Walk-in983₹6,150₹2,050₹1.5L
AS

Hello, Ananya

MSC DATA SCIENCE · UK · SEP 2026
1 new offer Counsellor: Meera N.
Where you are
STEP 4 OF 6
Enquiry
Counselling
Documents
Applications · you are here
Offer & Visa
Enrolled
What we need from you
2 items
IELTS score reportNeeded by 11 Sep for University of LeedsUpload
Statement of purposePlease explain the 2024 study gapUpload
Everything else is done. You have 7 of 9 documents accepted.
Your applications
UniversityCourseStatus
University of LeedsMSc Data ScienceOffer · reply by 20 Sep
Sheffield HallamMSc Big DataIn review
Monash UniversityMaster of Data ScienceBeing prepared

My documents

7 OF 9 ACCEPTED Upload a document
Checklist
UK · SEP 2026
PassportAccepted 12 Aug · expires 04/2031Accepted
Degree transcriptsAccepted 14 Aug · 3 filesAccepted
Degree certificateAccepted 14 AugAccepted
PhotographAccepted 12 AugAccepted
Bank statementUploaded 02 Sep · with your counsellorPending
Statement of purposeNot accepted — please explain the 2024 gapRe-upload
IELTS score reportRequired for Leeds Round 2Due in 3d
Upload
Drop a file, or choose one PDF, JPG or PNG · up to 10 MB
Your counsellor reviews every upload. You will be told here as soon as it is accepted.
Recent activity
Bank statement received02 Sep 14:02 · awaiting review
Statement of purpose not accepted04 Sep 10:15 · reason given
Transcripts accepted14 Aug 09:41
What you are seeing

Real interface, sample consultancy

Every screen here is the working product with a demonstration data set — one Chennai consultancy, three branches, the September 2026 intake.

Deployment

Your own instance

Each consultancy gets its own application, database and URL. Your student data is never in a shared tenant with another agency.

Setup

Live in a fortnight

We import your existing student list, map your stages and lead sources, and train your counsellors on their own data.

See it with your own students in it.

We will load a slice of your real pipeline into a demo instance before the call, so you are looking at your consultancy, not ours.

Book a Demo